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Employment Opportunity

Planning Assistant

Office of University Planning and Analysis
Provost and Vice-President Academic
Competition Number: 12-3101
Appointment Type: Temporary Full-time
Start/End: As soon as possible up to March 29, 2013
  Leave Replacement: Appointment end date may be extended or end early dependent on return of incumbent.
Workload: 35 hours per week
Employment Group: Cupe 5
Position: 00511
Location: Nanaimo Campus
Duties: Reporting to the Director of Educational Planning, provide general support to the Office of Educational Planning in all its areas of responsibility, and be particularly involved in activities related to institutional program review, program planning, and strategic planning.

Participate in meetings of office staff and work effectively as a team member. Respond to inquiries and communicate internally and externally on behalf of the Office. Assist in the production of high quality paper-based and electronic documents: draft correspondence, memos, announcements and reports; word processing, formatting, printing and distribution of final documents. Assist in data collection and presentation of quantitative data in spreadsheets, graphs and charts. Use scheduling software and other means to organize meetings of groups and committees; attend meetings and take and transcribe minutes as assigned. Responsible for coordinating meetings and travel arrangements to support multiple departmental program reviews annually, with both internal and external participants. In collaboration with other staff, maintain office web page, including updating content. Assist with the assembly of program performance information to support program reviews, including assisting with preparation and implementation of web-based surveys and data entry of questionnaire responses. Undertake project-oriented research. Office management duties: printing and duplicating, incoming and outgoing mail, build and maintain filing systems, archive records and documents, monitor subscriptions and memberships, maintain office supplies and equipment.
Required Qualifications: Bachelor's Degree in Business, Social Science, or related field from an appropriately accredited institution. Familiarity with the structure and range of programming at post-secondary institutions. Three to five years directly related work experience. Intermediate level word processing skills and demonstrated proficiency with spreadsheets and the presentation of quantitative data. Typing speed of 45 wpm. Experience with Microsoft Office software (Word, Excel, PowerPoint). Familiarity with Internet searches, web page maintenance, calendar and scheduling software and email. Ability to use basic business math. Excellent writing skills, including composition, grammar and spelling. Demonstrated ability to take minutes of complex meetings. Strong organizational skills and careful attention to detail. Ability to work in a collaborative team environment. Ability to be flexible and handle multiple work demands and shifting priorities. Positive attitude, sense of humour, strong interpersonal skills and the ability to communicate clearly, courteously and tactfully with a wide range of people.
Preferred Qualifications: Familiarity with Vancouver Island University, its structure, programs and services. Knowledge of basic descriptive statistics. Knowledge of desktop publishing and web page maintenance software.
Please Submit: CV/Resume
Cover Letter

Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
Posting Period: December 09, 2012 - December 16, 2012
Note: Vancouver Island University regrets that only candidates selected for an interview will be contacted.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Vancouver Island University embraces the principle of employment equity and encourages applications from women, persons with disabilities, visible minorities, and people of Aboriginal descent.