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Employment Opportunity

Secretary, Administration

Cowichan Campus Administration
Cowichan Campus
Competition Number: 12-3112
Appointment Type: Temporary Part-time
Subject to funding

Start/End: February 11, 2013 up to January 03, 2014 -
May end early or be extended
Workload: 20 hours per week, Monday to Friday (4 hours per day).
Additional hours, if required, to be submitted on timesheets.
Employment Group: Cupe 6
Position: 00677
Location: Cowichan Campus
Duties: Reporting to the Administrative Assistant, provide secretarial assistance to the department. The candidate must be team-oriented and have the ability to set and meet goals and ensure actions support the plans and vision of Vancouver Island University and the Cowichan Campus. Provide reception duties, communicate office activities, word processing, research, prepare agendas, take minutes, monitor/order supplies, produce and maintain databases/data entry, process key requisitions, electronic filing, and departmental mail; provide relief support staff coverage (as required), assist with campus events and perform other related duties as assigned.
Required Qualifications: One-year certificate in Applied Business Technology with specialty training as Administrative Assistant, or equivalent, from an appropriately accredited institution. Three to five years senior level office experience. An equivalent combination of education and experience may be considered. Senior level technology skills (Word, Excel, Access, PowerPoint, Outlook, desktop publishing) and ability to learn new systems. Senior level typing skills at 50+ wpm. Strong customer service orientation. Superior telephone manners and proven interpersonal skills. Meticulous records maintenance skills. Excellent written and verbal skills. Excellent analytical and problem solving skills. Experience working in a highly confidential work environment and ability to handle confidential or sensitive information appropriately. Experience in working cooperatively and effectively with others. Strong organizational and time management skills.
Preferred Qualifications: One year experience working in a post-secondary environment. A valid class 5 BC Driver's Licence and have a confirmed satisfactory driving record (as specified in Vancouver Island University policy and procedures).
Please Submit: CV/Resume
Cover Letter
name and contact information for 3 people willing to provide a reference
Short-listed candidates must provide typing test results at 50+ wpm at time of interview.

Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
Posting Period: December 20, 2012 - January 16, 2013
Note: Vancouver Island University regrets that only candidates selected for an interview will be contacted.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Vancouver Island University embraces the principle of employment equity and encourages applications from women, persons with disabilities, visible minorities, and people of Aboriginal descent.