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Employment Opportunity

Assistant, Marketing and Recruitment

Faculty of International Education & ELC
Competition Number: 13-3007
Appointment Type: Temporary Full-time
Start/End: February 21, 2013 up to April 01, 2013
  Leave Replacement: Appointment end date may be extended or end early dependent on return of incumbent.
Workload: 35 hours per week
Employment Group: Cupe 6
Position: 00352
Location: Nanaimo Campus
Duties: Act as first line contact for agents, whose first language may not be English, to maintain and support positive and profitable relationships. Initiate, calculate and execute agent commissions for each intake (currently 8 per year). Request wire transfer payments and advise agents of commission payment details. Track student movement between programs, agent's referrals and returns. Reconcile agents' files verifying monies received and disbursed. Reconcile all marketing and recruitment related invoices and execute payment. Issue and renew recruitment agreements. Update International Education and High School websites. Upload and maintain external websites such as You Tube, MySpace, etc. with relevant promotional information. Compile, organize and manage database of all relevant information about agents, prospective students, embassies, high school counsellors, incoming students, etc. Update agent manual and forward all current promotional materials. Ensure promotional materials are updated with accurate and current information and are readily available for distribution and circulation. Maintain inventory of promotional materials. Develop and maintain international and domestic mailing lists. Assist with preparation and distribution of recruitment newsletter. Provide administrative support to Director of Marketing and Recruitment and other recruitment team members.

Coordinate campus tours for prospective students and assist in planning for international delegations.
Required Qualifications: One-year certificate in Office Administration, or equivalent, from an appropriately accredited institution. Three to five years recent directly related experience, including financial payment calculations and reconciliation procedures. Experience with complex databases and MS Excel. Demonstrated sensitivity to culturally diverse groups. Senior level computer skills including web page maintenance programs. 45 words per minute typing speed. Must be able to work independently, set work priorities and handle multiple tasks in a busy/high demand environment. Demonstrated organizational skills. Superior communication and interpersonal skills. Physical ability to lift up to 20 kg.
Preferred Qualifications: Preference will be given to candidates who are familiar with one or more languages other than English.
NOTE: Interviews will take place February 8, 2013
Please Submit: CV/Resume
Cover Letter

Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
Posting Period: January 11, 2013 - January 23, 2013
Note: Vancouver Island University regrets that only candidates selected for an interview will be contacted.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Vancouver Island University embraces the principle of employment equity and encourages applications from women, persons with disabilities, visible minorities, and people of Aboriginal descent.