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Employment Opportunity

Administrative Assistant, Education Programs

Faculty of Education
Competition Number: 13-3011
Appointment Type: Temporary Full-time
Start/End: As soon as possible up to December 31, 2013
  Leave Replacement: Appointment end date may be extended or end early dependent on return of incumbent.
Workload: 35 hours per week
Employment Group: Cupe 6
Position: 00148
Location: Nanaimo Campus
Duties: This position receives direction from the Administrative Assistant to the Dean of Education and is responsible for providing clerical support to the Education/SHAPE faculty.

Provide phone and in-person reception. Receive and handle in-person and phone inquiries; provide clerical support to all Education/SHAPE faculty, order and maintain supplies, photocopy faculty requests, assist with special event planning, design brochures; complete purchase orders, reconcile invoices, process student application forms, and complete room booking requests for faculty. Work closely with the Chair of the SHAPE Department in budgeting, appointments and timetabling SHAPE courses (SAWS).

Assist the Teacher Specialty Post-degree Program and Master of Special Education Program. Timetable courses, create faculty appointments, administer evaluation process, and monitor budget.

Supervise work-op students within programs supported.
Required Qualifications: One-year certificate in Applied Business Technology, or equivalent, from an appropriately accredited institution. Three to five years recent directly related experience. An equivalent combination of education and experience may be considered. Senior-level word processing proficiency. Proficient in all MS Office applications. 50 wpm typing speed. Ability to set priorities for multiple activities amidst constant demands. Ability to plan daily office routine. Experience in an environment with a high demand for interpersonal skills in a diverse setting. Proven superior written communications skills. Proven experience working in a team environment and ability to complete tasks independently. Demonstrated experience dealing appropriately with confidential material.
Preferred Qualifications: Previous experience in a post-secondary professional program setting. Familiarity with VIU policies, procedures, and systems (e.g., appointment system, financial records system, student record system). Familiarity with website content maintenance and social networking methods.
Please Submit: CV/Resume
Cover Letter
Name and contact information for 3 people willing to provide a reference

Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
Posting Period: January 17, 2013 - January 24, 2013
Note: Vancouver Island University regrets that only candidates selected for an interview will be contacted.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Vancouver Island University embraces the principle of employment equity and encourages applications from women, persons with disabilities, visible minorities, and people of Aboriginal descent.