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Employment Opportunity

Financial Assistant, International Projects

Faculty of International Education & ELC
Competition Number: 13-3031
Appointment Type: Temporary Part-time
Not funded in base budget
Subject to CUPE Joint Job Evaluation
Start/End: As soon as possible up to March 30, 2018
Workload: 21 hours per quarter - schedule to be determined. Hours to be submitted on timesheets.
Additional hours as required.
Employment Group: Cupe 4
Position: 00727
Location: Nanaimo Campus
Duties: Work within the Faculty of International Education to support the financial tracking and reporting related to an international development project which VIU is implementing in partnership with institutions in Ukraine. Reconcile VIU's Financial Records System with the system used by the project's funder, the Canadian International Development Agency. Report to the Project Manager in International Education, and receive functional guidance from the Project Director in the Geography Department.

Identify and implement procedures for financial tracking and reporting; collect and organize receipts, quotes, invoices, time sheets, e-mails and other evidence of financial transactions and decisions. Prepare quarterly and semi-annual financial reports.

Create or modify spreadsheets in Excel. Enter data into spreadsheets using Excel and MS Project. Import data from MS Project into Excel. Reconcile FRS reports with project reports to funders.

Analyze eligibility of project costs against criteria. Prepare cost centre transfer requests for approval and action. Assign expenditures to VIU object codes and CIDA budget categories. Calculate rates and ratios. Scan documents. File using both paper and electronic systems.
Required Qualifications: One-year certificate including formal training in bookkeeping or accounting (e.g. Applied Business Technology, Accounting Assistant) from an appropriately accredited institution. Minimum 3 years' experience in a directly related area. An equivalent combination of education and experience may be considered. Intermediate proficiency in MS Excel. Demonstrated attention to detail. Ability to communicate financial information clearly.
Preferred Qualifications: Fluent in a second language (Ukrainian preferred). Experience with VIU's Financial Records System. Knowledgeable about Ukrainian business practices and culture. Demonstrated cross-cultural experience. Proficiency in MS Project.
Please Submit: CV/Resume
Cover Letter
Copy of credentials or certificates
Name and contact information for three people willing to provide a reference

Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
Posting Period: March 28, 2013 - April 10, 2013
Note: Vancouver Island University regrets that only candidates selected for an interview will be contacted.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Vancouver Island University embraces the principle of employment equity and encourages applications from women, persons with disabilities, visible minorities, and people of Aboriginal descent.