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Employment Opportunity

Program Assistant

Professional Development and Training Cowichan
Cowichan Campus
Competition Number: 13-3049
Appointment Type: Temporary Part-time
Suject to funding
Start/End: September 03, 2013 up to March 28, 2014 -
May end early or be extended
Workload: 20 hours per week
Scheduled unpaid break: December 16, 2013 to January 10, 2014
Pre-approved additional hours may be submitted on timesheets
Employment Group: Cupe 6
Position: 00090
Location: Cowichan Campus
Duties: Plan and implement Continuing Education and Contract Services courses: confirm number of students in class; prepare photocopy requests; arrange audiovisual equipment as requested. Provide support to instructors. Ensure course change forms are completed and students receive new information. Monitor class sizes and section waitlists. Recommend addition of second sections from waitlists. Liaise with Bookstore, Registration, room bookings, and switchboard. Provide back-up data entry and process registrations. Aid in the publication of the brochure; layout and coordinate mailing of pamphlets. Maintain systems for the smooth operation of a Continuing Education Department including filing; bring forward system, and information flow. Complete payroll forms, instructor expense claim forms, instructor's letters, purchase orders, cheque requisitions, book requisitions, and invoices required for courses. Instructor contact go/cancel on all courses. Arrange and enter data for courses to be repeated for the fall, winter, spring and summer. May include liaison with advisory committees. Statistical reporting of each term's cancellations, contract activity, enrollments, etc. Schedule off-site facility for CE courses. Ordering, monitoring, storing, and maintaining books and course work for CE classes. Confirm online course offerings and provide support to online students.
Required Qualifications: High School diploma required plus additional coursework equivalent to 6 to 30 college credits in areas such as Accounting, Marketing, or Project Management, from an appropriately accredited institution. Five to seven years recent related experience. MS Office proficiency with senior-level word processing; typing speed of 45 wpm. Familiarity with key organizations relevant to Continuing Education and knowledge of the needs of the Cowichan Valley. Demonstrated skills in coordinating, promoting, and implementing programs. Demonstrated ability to work independently and take initiative; ability to manage multiple demands with frequent interruptions; ability to set priorities; ability to work effectively as part of a team; excellent interpersonal skills and ability to establish positive working relationships.
Preferred Qualifications: Working knowledge of and experience in Continuing Education. Familiarity with Vancouver Island University services and departments. Knowledge of VIU programs such as CESB and SRS.
Please Submit: CV/Resume
Cover Letter
Copies of transcripts/credentials/certificates
Proof of 45 wpm typing speed at time of interview

Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
Posting Period: May 16, 2013 - May 29, 2013
Note: Vancouver Island University regrets that only candidates selected for an interview will be contacted.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Vancouver Island University embraces the principle of employment equity and encourages applications from women, persons with disabilities, visible minorities, and people of Aboriginal descent.