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Employment Opportunity

Administrative Assistant

Information Technology
Competition Number: 13-3053
Appointment Type: Regular Part-time
Subject to CUPE Joint Job Evaluation
Funded in base budget
Start: As soon as possible
Workload: 17.5 hours per week
Additional hours to be submitted on timesheets
Position is eligible for extented benefits
Possibility of increase in regular hours in next budget year
Employment Group: Cupe 3
Position: 00722
Location: Nanaimo Campus
Duties: Support Information Technology (IT) Governance Committee(s): arrange meetings, prepare and distribute agendas, take and distribute meeting minutes. Support the IT Project Management Office (PMO), enter and extract data from a project portfolio database, prepare reports, solicit activity updates from project managers; organize and/or assist the organization of special events and workshops; update webpage content; file paper and electronic documents; photocopy, scan and archive documents; book travel and organize conference attendance for staff.
Required Qualifications: One-year Applied Business Technology Certificate, or equivalent, from and appropriately accredited institution. Two years recent, relevant experience. MS Office proficiency and 50 wpm typing speed. Excellent attention to detail. Demonstrated organizational skills; demonstrated tact and diplomacy; excellent communication skills; demonstrated initiative to identify opportunities for improvement and provide suggestions.
Preferred Qualifications: Experience in an IT environment, understanding of project management theory and practice. Experience in a post-secondary environment.
Please Submit: CV/Resume
Cover Letter

Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
Posting Period: May 23, 2013 - May 29, 2013
Note: Vancouver Island University regrets that only candidates selected for an interview will be contacted.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Vancouver Island University embraces the principle of employment equity and encourages applications from women, persons with disabilities, visible minorities, and people of Aboriginal descent.