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Employment Opportunity

Contract Specialist

Business Case and Contract Office
VP Administration and Finance
Competition Number: 13-3089
Appointment Type: Regular Full-time
Subject to CUPE Joint Job Evaluation
Funded in base budget
Start: As soon as possible
Workload: 35 hours per week
Employment Group: CUPE LOA-A:$35 - $41 per hour range commensurate with education and experience
Position: 00725
Location: Nanaimo Campus
  The Business Case and Contracts Office (BCCO) ensures structure, processes, and tools are in place to support business opportunity planning, decision making and implementation and provides leadership in contracting at Vancouver Island University.
Duties: Working with the Manager, Business Opportunity Planning, provide services in relation to the development of contracts and agreements and support for VIU's contract administration process. Play a key role in ensuring that agreements and contracts the University enters into reflect the intent, operational, risk and legislative requirements of the institution. Specific duties include:
  • Take a significant role in contract development, and maintain contract standards and relevant terms and conditions in the areas of procurement, collaborative agreements and strategic partnerships.

  • Integrate approved business plans into operational agreements.

  • Review modifications and extensions of existing contracts.

  • Review contracts from external parties and provides recommendations to align agreements with institutional policies, risk requirements and best practices.

  • Examine terms and conditions of contracts including performance requirements, delivery schedules, liability, etc. to ensure completeness and accuracy.

  • Provide professional and specialized advice to internal clients engaged in business development on the formation and administration of contracts including developing contract terms and conditions and generating appropriate contract language to capture intent and risk of planned activities.

  • Ensure that contracts or amendments accurately express the business understanding agreed upon by the parties.

  • Recommend contractual strategies for successful execution of planned activities to maximize efficiency, cost savings and minimize liability exposure. This will include identifying problems and providing solutions for internal operational issues pertaining to the contract or related agreement.

  • Ensure contract activities are in compliance with internal processes and policies related to contract administration.

  • Interact with a diverse internal client base, review proposed activity documents and provide recommendations and advice to determine the form of executable document (contract, agreement, MOU, MOA, RFI, RFQ, etc.).

  • Provide internal interpretation of contractual rights and obligations for specific activities, and ensure internal roles are identified to meet the responsibilities of complying with the stated terms and conditions.

  • Advise internal groups of contractual rights and obligations as required including language interpretation and practical application.

  • Identify, analyze and provide recommendations on potential contracting risks and liabilities associated with business activities by providing advice in the area of contract law.

  • Use interpersonal skills to establish and maintain effective working relationships with both internal and external parties.

  • Develop and maintain frameworks for contracts and agreements including: Compliance with institutional processes and policies; Value added support material and resources; Preparing new contract templates and the revision of existing contract templates to suit the changing needs of VIU including establishing standards and guidelines for the internal community.

  • Manage contract database and associated file systems including: Organize, maintain and electronically track all contracts and related documents; Ensure proper handling of contracts, support documentation and related files; Initiate and maintain standards for anticipated renewals of existing contracts.

  • Provide assistance to high value and/or high risk projects and other areas as required.

  • Participate in professional organizations and keeps current on the state of initiatives in this field.

Required Qualifications: A bachelor's degree in business or law/legal studies. Three to five years of current and relevant experience with contract law in a medium to large organization or an environment with a diverse client base. Relevant experience must include demonstrated knowledge of contract law and its application to agreements, contracts, amendments and memorandums of understanding. A combination of education and experience may be considered.

Possess strong leadership and interpersonal skills, very detail oriented, have strong organizational and time management skills. Ability to effectively manage multiple projects/tasks, set priorities and meet deadlines. Demonstrated ability to use sound judgment, tact and discretion in dealing with a wide variety of sensitive issues that surface in a diverse environment. Advanced skills with MS Office.
Preferred Qualifications: A post designation in either the field of law or procurement. Experience in a public sector environment.
Please Submit: CV/Resume
Cover Letter
Copies of transcripts/credentials/qualifications

Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
Posting Period: July 25, 2013 - September 04, 2013
Note: Vancouver Island University regrets that only candidates selected for an interview will be contacted.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Vancouver Island University embraces the principle of employment equity and encourages applications from women, persons with disabilities, visible minorities, and people of Aboriginal descent.