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Employment Opportunity

Program Assistant, Professional Development and Training

Competition Number: 13-3103
Appointment Type: Regular Full-time
Not funded in base budget
Start: As soon as possible
Workload: 35 hours per week
Self assigning hours
Employment Group: Cupe 8
Position: 00360
Location: Parksville/Qualicum Campus
Duties: Reporting to two Administrative Coordinators, assist with development and delivery for all aspects of programs, courses and events. Work independently to complete duties and tasks. The work contains varied assignments that require some standardized processes and procedures. Support a variety of offerings, instructors, and stakeholders in a cost-recovery environment.

Work cooperatively with management and support staff to meet contractual obligations. Maintain extensive contact with instructors and other internal departments, community agencies and resources. Provide back-up for Campus Service Clerks as required.

Specific tasks may include: review of documents to ensure contractual obligations are met regarding course implementation and record keeping; assist with recruitment and marketing activities; review purchasing and expenditures to ensure implementation stays within limits; ensure delivery location and equipment needs are met; and the completion and review of programs.
Required Qualifications: Two-year Business Diploma, or equivalent, from an appropriately accredited institution. Five to seven years recent relevant experience. A combination of education and experience may be considered.

Ability to: manage, organize and prioritize workload with attention to detail; follow directions from many sources and use initiative; work independently; and work under pressure with strict deadlines. Demonstrated experience and skills in providing direct service to the public.

Excellent interpersonal, problem solving and communication skills (both verbal and written). Demonstrated ability to exercise judgment, tact and diplomacy; and to develop and maintain systems and procedures.

Demonstrated proficiency working with technology and software (e.g., AV equipment and MS Office); electronic file management within a network and shared files; and Internet research. Senior-level proficiency in word processing. 50 wpm typing speed.

Demonstrated skills in working effectively in a team setting. Knowledge of basic principles and processes of program and conference/special event planning. Demonstrated experience with details of course/program implementation. Familiarity with key organizations relevant to contract training.
Preferred Qualifications: Knowledge of VIU systems (e.g., CESB, Financial Records System, Course Management System, Student Ledger, and Student Records System). Ability to take meeting minutes.
A valid Class 5 BC Driver's Licence and have a satisfactory driving record (as specified in VIU policy and procedures) and access to a personal vehicle.
Please Submit: CV/Resume
Cover Letter
Name and contact information for three people willing to provide a reference

Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
Posting Period: September 12, 2013 - September 19, 2013
Note: Vancouver Island University regrets that only candidates selected for an interview will be contacted.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Vancouver Island University embraces the principle of employment equity and encourages applications from women, persons with disabilities, visible minorities, and people of Aboriginal descent.