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Employment Opportunity

Records Clerk

Competition Number: 13-3145
Appointment Type: Regular Full-time
Start: February 03, 2014
Workload: 35 hours a week
Monday - Friday
8 am - 4 pm preferred
Employment Group: Cupe 6
Position: 00094
Location: Nanaimo Campus
Duties: Reporting to the Manager of Records and Registration Systems, provide records-related customer service, support and liaison functions to the institutional community. Maintain course data in the Course Master File, Scheduling and Workload System and Student Records System; facilitate the procedures involved in course timetabling; train other employees to use the Scheduling and Workload System; maintain program and goal data; facilitate the grade entry process; generate official transcripts; administer room bookings; produce certificates, diplomas and degree parchments; generate reports from the Student Records System, process requests for late course withdrawals; administer the probation, suspension and misconduct policies; and respond to queries regarding student tuition tax receipts.
Required Qualifications: One-year community college, institute program or equivalent from an appropriately accredited institution. Minimum three years related experience in an office setting. A combination of education and experience may be considered. Intermediate-level skills in Microsoft Word and Excel. Excellent interpersonal and communication skills for dealing effectively with staff, students and the public.
Preferred Qualifications: Experience in a post-secondary institution. Experience with a student records system in a post-secondary educational setting.
Please Submit: CV/Resume
Cover Letter

Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
Posting Period: December 19, 2013 - January 09, 2014
Note: Vancouver Island University regrets that only candidates selected for an interview will be contacted.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Vancouver Island University embraces the principle of employment equity and encourages applications from women, persons with disabilities, visible minorities, and people of Aboriginal descent.