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Collective Agreements

B.C.G.E.U. Assisted Professional Development Leave (Article 18.16)
Short Term Leave (2 weeks or less)

Fact Sheet:

  1. Notice of the application process will be announced to all BCGEU regular employees by e-mail on or before the beginning of March of each year for short term assisted professional development (PD) leaves for the coming fiscal year (April 1 to March 31).
  2. APPLY IN WRITING: to Human Resources, with a copy to your Administrator (Dean, Director or Regional Campus Principal). The Administrator must recommend the leave to the Committee.
  3. Provide as much detail regarding the activities to be undertaken during the leave (see Application Form):
    • Date
    • Place
    • Nature of Project
    • Benefit to Self
    • Benefit to Vancouver Island University
  4. ELIGIBILITY:
    • (a) A BCGEU regular employee with three (3) consecutive years of service in the BCGEU bargaining unit.
    • (b) The duration of the short term assisted PD leave is for a maximum of 2 weeks or less.
    • (c) An approved short term leave must be taken in a consecutive 2-week period or in two 1-week periods, and must be completed before the end of the fiscal year.
  5. DEFINITION: Professional development activities will be directly relevant to the role of the instructor within the University, including:
    • studies (e.g.; in-class and/or on-line course, conference, workshop, degree residency, etc.);
    • experience in business, industry, community service, government or other education institutions.
  6. SALARY: While on an approved short term assisted PD leave, salary will be paid at a rate of 70% of base regular salary.
  7. HEALTH & INSURANCE BENEFITS: During a period of paid short term assisted PD leave, benefit coverage is maintained with no change in the cost sharing of premiums; i.e., Employer-paid premiums will continue without interruption.
  8. SENIORITY AND INCREMENT CREDITS: As the short term assisted PD leave is deemed to be of value to Vancouver Island University, the employee shall return to the regular position with no loss of salary status, seniority and increment accrual (Art.18.3 and Art.18.20).
  9. VACATION ENTITLEMENT DURING LEAVE: During the short term leave, vacation will be earned at the same percentage of salary, currently 70%.
  10. PENSION CONTRIBUTIONS: Both employee and employer contributions continue to be paid in the normal manner to the College Pension Plan while the plan member is on a paid leave of absence with partial salary, approved by the employer. The contributions are calculated and paid on the actual salary received by the plan member during the period of leave of absence with partial salary. The pensionable salary is pro-rated based on the actual salary received (70%) while on leave as a percentage of the salary which would have been received had the plan member not been on leave.

    If you wish to make up the 30% difference of pensionable service for the period of leave, you can contact Helen Arnold, Payroll Manager (250-740-6237) at the time of your leave so that she can start the process of requesting approval from the Pension Corporation of BC.
  11. LIMITATIONS OF ADDITIONAL EARNINGS (while on leave): Total monies received by the employee on short term assisted PD leave, excluding research and travel grants, will not bring the total earnings to more than one hundred percent (100%) of base salary for the period of applied leave. If the instructor earns more than 100% of base salary during the leave, the University will reduce the amount of short term assisted PD leave payments accordingly or the leave candidate will be obliged to reimburse the University any amount in excess of 100%.
  12. INTERVIEW: The Committee may require a personal interview with the applicants to review and clarify the information provided on the application form and/or seek additional relevant information.