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Attendance and the No Show Policy

Students are expected to attend scheduled lectures, laboratories, field trips, seminars, examinations, practica and work experience.

There are three main issues around student attendance:

1. Students who stop attending,
2. Students who never attend class at all, and
3. Students whose attendance is sporadic

Within the first 8 weeks of the semester, students can and should withdraw themselves from the class when any of the above occurs, but when they don’t, we have policies and procedures in place to deal with these situations.

1. If the Student Stops Attending

Students who stop attending classes, or who miss a significant number of classes without explanation, to the extent that they are unable to fulfill the course learning outcomes, may be withdrawn from the class without prior notification at any time following the last day for withdrawal without academic penalty*. In such cases the student will be assigned a grade of “UW” (unofficial withdrawal), which is tantamount to a failure and carries a gradepoint value of zero.

The date for the last day to withdraw without academic penalty can be found on the official calendar.

2. If the Student Never Attends: The No Show Policy

Students are made aware of the No Show policy through brochures that are mailed directly to them from registration each semester, but many of them still believe that if they don't show up for classes, we will automatically withdraw or de-register them.

The No Show policy (Policy 33.03), means that a student's registration in a course can be cancelled if:

1. They do not attend the first scheduled class meeting, and
2. They have not notified you or your Area Secretary that they plan on attending the following class.

It is easy for Instructors to enforce the No Show Policy, and your cooperation and assistance in doing so is greatly appreciated. This is how to do it:

1. Take attendance from a current Class List.
2. Make sure the missing student hasn't notified you or your Area Secretary.
3. Use the Report "No Show" Students link on the Class List Management page to select the students you wish to give a grade of NS. (this link is only available during the No Show period)

Even if your class isn't full or doesn't have a wait list, it is still important to enforce the No Show policy. The university spends tremendous time and effort pursuing accounts from students who did not attend, but were not "No Showed". This costs money and some people feel it makes the university look greedy. Everyone wins if the No Show policy is rigorously enforced!

3. If the Student's Attendance is Sporadic

If you find that a student's attendance habits aren't acceptable, you may deem that this is an act of Academic Misconduct, and you should refer to the Academic Code of Conduct Policy and Procedures.

If you need further assistance assigning a No Show grade or withdrawing a student for Non-Attendance, please contact:

No Shows and Non-Attendance:
Sue Culver
Phone: Local 2149
Email: records@viu.ca