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Final Exams

Scheduling Procedure

The Records Department begins to create the schedule of final exams following the add/drop deadline in the Fall and Spring semesters once students have finalized their timetables. At that time, faculty are asked to provide the Records Department with details about their final exam plans.The final exam schedule is made available to students at least one month before exams start.

All faculty who are instructing a credit course will be contacted by email to fill out an online Final Exam Request, whether they will be having a final exam or not.This information is required for each of the credit courses being taught. More information on exam scheduling procedures are included on the Final Exam Request Instructions.

Final exam requests MUST be completed by the due date. Scheduling of exams cannot begin until all academic courses for that semester have been accounted for.

Please note:

  • All evening course exams will, whenever possible, be scheduled on the same day and in the same room where the regular class is held;
  • Preference for a specific room, day or time for an exam can be specified, but cannot be guaranteed;
  • Exams can be scheduled at the same time as other exams if requested and there are no student conflicts;
  • Requests to schedule exams on specific days will be considered in exceptional circumstances only.

Once all requests have been received by the Records office, a draft schedule is created using software which creates a conflict-free schedule where no student writes more than two exams a day.

The 1st draft of the schedule is then posted online to allow faculty to check for any errors or omissions. All faculty should check the schedule promptly whether an exam was requested or not. After a 2nd draft has been posted and reviewed by faculty, the final exam schedule is posted for students in their online student record at least one month prior to the first day of exams. The specifics of the exam schedule should not be discussed with students before this time.

For details on final exam scheduling policies, please refer to the Schedule of Dates Policy.

Cancellation and Re-Scheduling Procedure

In the event that an exam is cancelled as a result of an emergency closure (i.e. snow), the exam will be rescheduled at the first available opportunity.The new date will be prior to the last day of exams, and if necessary, may be scheduled on the first Saturday or Sunday immediately following the original exam date.

The Vancouver Island University website, local media, and email will be used to communicate exam rescheduling information to faculty and students. For details, please refer to Procedure 95.04.001: Rescheduling Examinations After an Emergency Campus Closure.

Upcoming Final Exam Periods:

Fall 2017 Friday, December 8 to Tuesday, December 19
Spring 2018 Thursday, April 19 to Monday, April 30
Fall 2018 Friday, December 7 to Tuesday, December 18

If you have any further questions regarding final exams, contact:

Sue Culver
Records and Registration Systems Clerk
Phone: Local 2149
Email: Sue.Culver@viu.ca