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Late Registrations and Late Withdrawals

Once the waitlist has run its course providing students with reasonable access to courses based on Vancouver Island University's priority registration system, you will have full control over which student will have access to available seats in your class.

Late Registration

The waitlist period lasts for the first six days of the semester. If a student wishes to register in any of your courses after the waitlist period, they require special permission.

Generally speaking, if there is room in your class you should grant permission if it is within the first two weeks of classes. After this time, most faculty are very cautious to grant permission as the student may have already missed too much class time.

The Request for Late Course Registration form is available from the Registration/Student Records page or your Area Secretary. Once signed, the student takes this form in person to the Registration Centre to be registered in the course.

Late Withdrawal

A student can withdraw from your course without an academic penalty within 8 weeks from the start of the semester. This can be done online or in person at the Registration Centre.

In the event of demonstrated exceptional circumstances - such as death in the immediate family, a student's illness or accident, serious emotional problems, or an error on the part of the university - a student may be able to withdraw without academic penalty from a course or program after the deadline, with the approval of the instructor and Dean of Instruction. In cases where a student is withdrawing from all courses, the request for late withdrawal is subject to approval of the Registrar.

Students must complete a Late Withdrawal form, citing reasons for withdrawal and provide documentation where appropriate. Late Withdrawal forms are available from the Registration Centre.