Vancouver Island University -- Employee Travel and Expense Advance Request

NAME:
EMPLOYEE #:
ADDRESS
AREA/DEPARTMENT/CAMPUS:
DATE(S) OF TRAVEL:
DESTINATION:
REASON/PURPOSE FOR TRAVEL:

It is the responsibility of those approving advance requests to ensure that, in their best judgement, the advance is reasonable and estimated expenses represent necessary and legitimate University expenses.


Tuesday, November 21, 2017
Area/Department Authorization Date Executive or Dean Int'l (out-of-country)

Return to:
Hold for Pick-up by:
Deposit to Bank
Bank Acct #:

Estimated Expenses:

Use of personal vehicle :  km @ 0.52/km  $
Air/Ferry/Bus:  $
Hotel/Private Accommodation:  $
Meals:  $
Sundry:  $
TOTAL ADVANCE REQUESTED:  $

This advance must be accounted for by submission of an expense claim form within 30 days of the conclusion of travel. ORIGINAL receipts must be provided for all expenses (except per diems). Credit card vouchers are not acceptable. 
I agree to repay the University any difference between the advance and actual costs within 30 days of the conclusion of travel.


________________________________________              ________________________________
EMPLOYEE SIGNATURE                                                  Financial Services Approval

Please allow up to 2 weeks for processing.

    Cost Centre
Vendor No.
Checked   e.g. 1-0100-846

Print, obtain authorization and deliver to Financial Services. Print 2nd copy for your records. Refer to Policy 42.08 and Guidelines related to travel. Revised - July 1,2010..

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