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Employment Opportunity

Program and Registration Assistant

Faculty of Trades & Applied Technology
Competition Number: 18-3043
Appointment Type: Temporary Part-time
Start/End: ASAP up to November 30, 2018 -
May end early or be extended
Workload: Fridays (7 hours) plus
2 additional 7 hour days per month.
6 days per month in total.
Employment Group: Cupe 7
Position: 00571
Location: Nanaimo Campus
Duties: This position comprises the duties of; Program Assistant, Admissions, Registration and Records and Marketing and Sales. Be the key customer service contact for assigned programs within the Faculty of Trades and Applied Technology. Be responsible for all coordination, support, administration, registrations, records and scheduling for assigned programs. Play a key role in maintaining and enhancing student enrolment; assist with event planning, marketing and recruitment

Act as a main point of contact with internal staff and external clients. The work involves knowledge and familiarity with VIU technical systems, software and hardware; administrative processes; internal communication networks; registration processes; admission processes; Advising and Financial Aid policies and practices; and the workings of many external institutions.
Required Qualifications: A one-year Applied Business Technology certificate, or equivalent, from an appropriately accredited institution. Minimum three years' recent relevant experience in a post-secondary environment. An equivalent combination of education and experience may be considered. Ability to accurately handle large volumes of time-sensitive, detailed information. Ability to manage deadlines, adhere to guidelines, problem solve independently, adapt to changing priorities and provide diplomatic and informed client services.

Senior-level proficiency with the MS Office with emphasis on Word, Excel, Outlook and needs to have a solid understanding of web editing software such as Adobe Contribute, web design and advertising copy.
Preferred Qualifications: Knowledge of VIU systems and processes such as SRS, SLED, FRS, Appointment system, SAWS and ITA Database. A valid class 5 driver's license with a satisfactory driving record.
Please Submit: CV/Resume
Cover Letter
Copies of transcripts/credentials/qualifications identified on resume

Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
Posting Period: March 02, 2018 - March 08, 2018
Note: Vancouver Island University regrets that only candidates selected for an interview will be contacted.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Vancouver Island University embraces the principle of employment equity and encourages applications from women, persons with disabilities, visible minorities, and people of Aboriginal descent.