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Employment Opportunity

Financial Assistant

Science & Technology Administration
 
Competition Number: 17-3146
 
Appointment Type: Temporary Full-time
 
 
Start/End: As soon as possible up to October 19, 2018
 
  Leave Replacement: Appointment may be extended or end early, dependent on return of incumbent.
Workload: 35 hours per week
 
Employment Group: Cupe 8
 
Position: 00496
Location: Nanaimo Campus
 
  The Faculty of Science and Technology is made up of nine academic departments: Biology, Chemistry, Computing Science, Earth Science, Fisheries and Aquaculture, Forestry, Mathematics, Physics/Engineering/Astronomy, and Resource Management and Protection. The Faculty offers bachelor's degrees in Science, Natural Resource Protection, and Fisheries & Aquaculture, as well as a number of diplomas and certificates. The Faculty employs over a hundred faculty and staff, and has a well-deserved reputation for quality undergraduate education and research.
 
Duties: Be responsible for the financial functions for the Faculty. Utilizing MS Excel and/or other financial or accounting systems prepare, monitor, analyse and consult on budgets for cost centres relating to a broad range of base activity, professional development and training, research, cost recovery, and contract programs. This includes: prepare budget information, drafts and projections to assist the Dean with budget planning, development, and review; prepare costing information; periodic budget review and analysis and prepare budget summaries as required; monthly data entry and monitoring of budgets, resolve anomalies and identify unresolved issues to the attention of the Dean and/or Chairs; provide support and advice to the Dean and Chairs in developing, preparing and managing budgets; occasionally generate letters of offer and input the appointment information as appropriate. Prepare quarterly variance reports for review and authorization by the Dean; prepare capital requests; ensure the items have been received and funding approved has been allocated to the department and ensure it is within the approved allocation.

Finance functions
Prepare invoice requests; review of all invoices received and ensure purchase orders are in place; review employee expense claims and professional development claims; review of purchase card reconciliation for about 40 staff; prepare monthly and year-end accounting entries and calculate accruals and deferrals and liaise with Finance department. Ensure that all financial related policy and procedures for VIU are followed by the faculty; provide financial and budget support to specific projects or areas as directed by the Dean, and assist with the development of internal controls and reporting; provide training if and when required to faculty and staff relating to FRS, purchasing card reconciliations, budgets; assist the Dean in any other ad hoc work as and when required.

Human Resource functions
Prepare and submit postings; provide assistance to the selection process, assist with preparing and submitting on-line appointments for all Administrative, VIUFA, and CUPE positions; provide costing information for new positions; occasionally generate letters of offer and input the appointment information; prepare detailed Human Resources plans for submission to Financial Services.
 
Required Qualifications: Diploma in Business Administration with concentration in finance/accounting from an appropriately accredited institution and minimum five years' recent related experience. A combination of education and experience may be considered. Experience and demonstrated skills in working with complex cost recovery/revenue-based budgets, including budget preparation, development, monitoring, extensive data entry in Excel, analysis, mid-year review and year-end reconciliation. Experience in human resource functions (as outlined above) in a multi-union environment. Advanced skills in MS Excel. Intermediate-level word processing skills.

Demonstrated ability to plan, organize and develop effective systems work instructions and procedures to support these functions. Demonstrated ability to accurately and efficiently manage multiple tasks, meet mandatory deadlines, and set priorities. Superior communication, interpersonal, and problem solving skills. Demonstrated initiative and independence, while working effectively as part of a team. Demonstrated ability to provide confidential service.
 
Preferred Qualifications: Experience in a post-secondary institution; knowledge of VIU Financial Records System and SAWS.
 
Please Submit: CV/Resume
Cover Letter
Copies of transcripts/credentials/qualifications identified on resume


Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
 
Posting Period: December 14, 2017 - January 10, 2018
Note: Vancouver Island University regrets that only candidates selected for an interview will be contacted.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Vancouver Island University embraces the principle of employment equity and encourages applications from women, persons with disabilities, visible minorities, and people of Aboriginal descent.