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Employment Opportunity

Scholarships, Awards and Bursaries Coordinator

Advancement and Alumni Relations
Competition Number: 18-3037
Appointment Type: Regular Full-time
Start: April 02, 2018
Workload: 35 hours per week
Employment Group: Cupe 8
Position: 00173
Location: Nanaimo Campus
  The Office of Advancement and Alumni Relations is dedicated to supporting the mission of Vancouver Island University by fostering relationships that result in continuing goodwill and financial support from alumni, parents, friends and organizations.
Duties: Reporting to the Advancement Manager, Gift Planning & Donor Relations, the Scholarship Awards Bursary Co-ordinator initiates, coordinates and authorizes disbursement of both VIU internal awards and donor funded scholarships, awards and bursaries funded annually and by investments. Responsibilities include initiating and finalizing award criteria with donors, recording pledges, sending gift reminders, receiving payments, entering data and reporting, approving disbursements, organizing awards with Financial Aid and Awards Office, and coordinating all donor stewardship activities related to "awards". This position will also develop and initiate an annual fundraising plan to increase the student support in areas of need.

Core duties include:

  • Represent VIU as the primary stewardship contact for all awards donors - a group of over 800. (Requires a high level of writing skills and verbal communications - can be very sensitive at times, and a high level of tact and discretion is required, as well as a thorough understanding and appreciation of confidentiality obligations).
    -Provide excellent communications and appropriate stewardship with external donors, VIU Faculties and departments.
    -Report annually to donors on the impact of their gift.
    -Respond and act promptly on diverse inquiries regarding awards & endowments both internally and externally.
    -Plan, manage and execute award donor stewardship events and meetings.

  • Responsible for managing well over 2,000 awards valued at approx. $3 million annually and growing.
    -Maintain award data in both the financial systems and Raisers Edge, as well as electronic and hardcopy files.
    -Develop and implement process improvements, including deploying strong Word and Excel skills

  • Initiate and implement an annual fundraising plan.
    -Increase support for students, factoring in areas of need.
    -Responsible for soliciting and / or renewing over $350,000 annually, with expectations to grow each year.
Required Qualifications: University degree at Bachelors' level. Minimum three years' experience in a fundraising or Advancement office. An equivalent combination of education and experience may be considered.

Strong ability to take initiative and take independent action. Excellent organization and project management skills. Excellent written and verbal skills, including exceptional diplomacy, tact and judgement in both internal and external communications. Experience with managing confidential information and with quality control processes.

Microsoft Office at advanced level, including merges and building fillable forms. Financial and relational data base experience (preferably in an advanced education or fundraising environment), and proficiency with IT systems.
Preferred Qualifications: Direct experience with "Raisers Edge" (Fundraising Software for non-profits). Direct experience in advanced education. Familiarity with VIU and with VIU financial and student record systems.
Please Submit: CV/Resume

Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
Posting Period: March 01, 2018 - March 14, 2018
Note: Vancouver Island University regrets that only candidates selected for an interview will be contacted.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Vancouver Island University embraces the principle of employment equity and encourages applications from women, persons with disabilities, visible minorities, and people of Aboriginal descent.