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Facts Online - Glossary of Terms

A - B - C - D - E - F - G - H - I - J - K - L - M - N - O - P - Q - R - S - T - U - V - W - X - Y - Z



A

Aboriginal Student - Where a student self-identifies as Aboriginal. This excludes international students.

Academic Year - Begins September 1st and ends August 31st.

Admitted - Applicant who is offered admission to a program.

Advanced Diploma (ADIP) - Awarded on completion of programs that require a diploma for entrance and are normally greater than 12 months of full-time equivalent study.

Applicant - An applicant is a student who has applied for admission to a program of study but has not been admitted or registered.

Apprenticeship (APPR) - Awarded on completion of a formal apprenticeship program. While the credential is awarded not by the institution, but by an external accrediting agency (ITA), the institution identifies the program as an apprenticeship program with this credential code.

Associate Degree (ADGR) - Awarded on completion of provincially defined academic arts or science programs consisting of 60 semester credits of first and second year courses.

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B

Bachelor's Degree (BACH) - Awarded on completion of provincially defined academic arts or science programs consisting of a minimum 120 semester credits, at least 30 of which are from 300- and 400-level courses.

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C

Campus - There are four physical campuses that students at VIU can attend. In addition, students may take courses online or off-site. Each campus has a unique code to identify them.

Career Technical Centre (CTC) - The CTC enables students to begin post-secondary (university/college) trades and technical programs during their Grade 11 and 12 High School years. CTC students simultaneously work towards completing their high school diploma and post-secondary certification by receiving dual credits for their post-secondary coursework; that is, specified post-secondary courses earn both University and High School credit.

Certificate (CERT) - Awarded on completion of programs at the post-secondary level normally between 3 and 12 months of Full-Time Equivalent study and a minimum of 300 hours of instruction or equivalent.

Classification of Instructional Program (CIP) Code - Developed in 1980 by the National Centre for Education Statistics (NCES) in the United States, CIP is designed to classify 'instructional programs' which are defined as "A combination of courses and experiences that is designed to accomplish a predetermined objective or set of allied objectives such as preparation for advanced study, qualification for an occupation or range of occupations or simply the increase of knowledge and understanding."

Cohort - A group of students attending classes as a discrete (separate) group. They start and end their credential together, having been accepted into the same program and taking the same classes, and graduate at the same time.

College Program Code (CPC) - College Program Codes were created to track student activity within over arching programs such as Bachelor of Arts or Bachelor of Science. Some 'programs' have their own CPCs, including Criminology and Nursing. Programs may have multiple CPCs.

Continuing - Those students who are identified as having prior enrollments at VIU.

Course Level - Indicates the level at which the course is taught. (100, 200, etc.)

Credential Type - Four character code associated with each credential type. There are ten types of credentials offered at VIU: Advanced Diploma (ADIP), Associate Degree (ADGR), Bachelor (BACH), Certificate (CERT), Diploma (DIPL), Master's (MAST), Post-Degree Diploma (PDDP), Short Certificate (SCRT), None Credential (NONE - Usually associated with course completion certificate), or Other (OTHR - Does not fall into any of the previous types).

Credit - A unit representing one credit hour (1 credit = 1 credit hour) of successfully completed work. It is applied toward the total number of credits needed for completing the requirements of a degree or certificate.

Credit hour - A unit of measure representing an hour (50 minutes) or equivalent of instruction over a 14-week period in a semester. It is applied toward the total number of hours needed for completing the requirements of a credential.

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D

Diploma (DIPL) - Awarded on completion of programs at the post-secondary level normally between 12 and 36 months of full-time equivalent study. Usually requires a minimum of 60 completed credits or equivalent.

Domestic Student - Where a student’s fee status indicates that they pay domestic fees. This may or may not include self-identifying Aboriginal students, depending on context.

Dual Credit - Both School District 68 and 69 offer programs to enable students to begin post-secondary (university/college) trades and technical programs during their Grade 11 and 12 High School years. Students simultaneously work towards completing their High School diploma and post-secondary certification and earn credits at both levels – dual credits.

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E

Enroled - Registered in at least one course at time of semester stable date.

Exchange student program - Any arrangement between a student and an institution that permits study for a semester or more at another post-secondary institution in Canada or abroad without extending the amount of time required for a degree.

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F

Financial Aid - Any type of assistance from government loans or grants that appear in VIU student record systems.

First-Year Standing Student - Any student who has completed fewer than 24 credits over the extent of their enrolments at VIU.

Fiscal Year - Begins April 1st and ends March 31st.

Full-Time Equivalent (FTE) - The equivalent of one student taking a full course load in one year. Full-time equivalent students are reported fiscally by principle source of funding, which include: Ministry-countable programs (AVED targeted or AVED non-targeted), Industry Training Authority (ITA) programs, and International students.

Full-Time Student - A student that produces .6 FTE or more in one year (academic or fiscal).

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G

Gender - Students indicate in their student record their preferred gender.

General Program - A program that offers, and sometimes requires, students to declare a major or minor of study.

Grade-point average (GPA) - The sum of grade points a student has earned divided by the number of courses or credits taken.

Graduand - A student who has completed the requirements of their program and is eligible for graduation but has not as yet had their credential conferred.

Graduates - Students are considered graduated if they have completed all requirements for a credential and have submitted the required paperwork to student records.

Graduate Diploma (GRDP) - Awarded on completion of programs that require a Bachelor's degree for entrance and are normally greater than 12 months of full-time equivalent study. This credential is considered graduate level and associated courses are usually above the undergraduate level (eg. 500).

Graduate student - A student who holds a bachelor’s degree or equivalent, and is taking courses at the post-baccalaureate level.

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H

Headcounts - Distinct count of students within a row.

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I

Intake - Unique entries of a course and section. Intake codes identify which semester the course is scheduled for, which campus it is at, and how many other intakes of this same course there are. (eg. F15D01 indicates that this is a Fall 2015 course [F15], taking place on the Cowichan campus [D] and that it is the first intake [01].)

International Students - Where a student’s fee status indicates that they pay international fees (or are identified by their billing status as an international exchange student).

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M

Master's Degree (MAST) - An award that requires the successful completion of a program of study of generally one or two full-time equivalent academic years of work beyond the bachelor's degree.

Mature Student - Mature students are those 19 years of age or older, or who will become 19 during their first semester.

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N

New to VIU - Those students who are not identified as having prior enrolments at VIU.

Non-Aboriginal Student - A Domestic Student who does not self-declare as Aboriginal.

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O

Online course - A course where most or all of the content is delivered online.

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P

Part-Time Student - A student that produces less than .6 FTE in one year (Academic or Fiscal).

Post-Degree Diploma (PDDP) - Awarded on completion of programs that require a Bachelor's degree for entrance and are normally greater than 12 months of full-time equivalent study. This credential is not considered graduate level as the associated courses are at an undergraduate level (eg. 300 or 400).

Prerequisite - A course students must complete before taking a more advanced course in the discipline.

Pre-University Program (PUP) - This includes students that take VIU academic courses while still attending high school.

Prior Learning Assessment (PLA) - It is an assessment process based on the belief that adults acquire knowledge and skills through life and work experiences that match what we teach in a specific course or program. Individuals who have acquired learning through non-formal education such as work experience, self study, volunteer activities, and other life experiences can be assessed and subsequently awarded credit for a course or toward a program at our institution.

Program - VIU approved program or credential.

Program Divisor - Also known as the FTE divisor, it is the number used to denote a full-time equivalent course load for each CPC. It is based on the program matrix found in the Calendar on the VIU website.

Program ID - Program Identification was created in order to properly identify majors/minors and concentrations in the Program table. These are linked to the related CID in the CPC table.

Program Grouping ID - Groups Majors/Minors and concentrations into their over arching program. For example, Bachelor of Arts, Major in Anthropology would be grouped under the CID "14" for Bachelor of Arts degree.

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Q

Qualify Date - The date on which students qualify for their credential(s). This is when the list of graduands is approved by the Senate.

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R

Registrants - Students who are currently registered in at least one course during a specific time period.

Registrations - Individual course enrolments. One student may have multiple registrations.

Retention Rate - A measure of the rate at which students persist in their educational program, expressed as a percentage. This generally represents the percentage of first-time first-year students in a given cohort who continued their enrolment from first year to second year.

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S

Semester - Traditional semesters run from 1st September to 31st December (Fall) and 1st January to 30th April (Spring). There are three Summer semesters, which run May to mid-June (8 weeks), June to early-August (8 weeks) and May to August (14 weeks). The summer semesters are often referred to together as "intersession".

Short Certificate (SCRT) - Awarded on completion of programs at the post-secondary level of less than the equivalent of 3 months of full-time study (<288 contact hours).

Stable Date - The date before which students can withdraw from a class without it showing on their student record. Generally two weeks after the start date for a course. Counts of registrations are made after this date, and it is on which Academic and Fiscal Year enrolments are determined.

Student Credit Hours (SCH) - See Credit Hours.

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T

Tuition - Amount of money charged to students for instructional services. Tuition can be charged in a variety of ways (by term, course, credit, or program).

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U

Undeclared - An undergraduate student in a general program who has not declared a specific major or minors.

Undergraduate - A student enrolled in a program that leads to, or may ladder into, a bachelor program.