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Phase II: Development

Step 4: OUPA provides templates and program profile information to proponent

  • The Office of University Planning and Analysis (OUPA) will meet with the proponent to provide proposal template, implementation timelines, and program profile information to support development. OUPA will also provide labour market information based on National Occupational Classification (NOC) codes.
  • OUPA and proponent may also discuss any resources required to develop and administer surveys in support of student and labour market demand.

Step 5: Proponent completes the full program proposal

  • If the proponent is proposing a new graduate program, they must consult the Graduate Studies Advisory Committee prior to development.
  • Proponent completes full proposal template (Stage 1, Stage 2, and Multi-Year Budget).
     

    Stage 1

    • Proponent gathers evidence for student and labour market demand, addresses any program duplication within the region, solicits feedback and support from external contacts, and demonstrates program alignment to the institution’s mandate and academic plan.
    • OUPA will assist in providing student and labour market information, as well as conducting feasibility studies. Proponents may consider requesting a feasibility study either from a third-party or from OUPA for new degree programs that require substantial investment of resources.
     

    Stage 2

    • Proponent must spend sufficient time developing the Program Learning Outcomes, Curriculum Content, and Calendar Copy. Ensure that your program meets or exceeds VIU's Procedure 97.13.001 on Credential Types and the Ministry's Definition of Credential Types.
    • For the Proof of Internal Consultation Form, e-mail a copy of the draft proposal to the various departments and request their feedback by e-mail unless contacts would prefer to meet in person. Give contacts at least 3 weeks to review the draft proposal document.
     

    Multi-Year Program Budget

    • Following the completion of Stage 1 and Stage 2, review the requirements of the Multi-Year Program Budget template.
    • Request a meeting with your Dean and Nikki Klaassen, Financial Manager, Budgets & Financial Planning to identify all the financial elements of the program (i.e. revenue considerations and additional costs considerations), as well as ask questions related to the budget template.
    • Next, develop the program budget in consultation with your Dean. It is important that your Dean is included throughout the budget development process.
    • Notify OUPA when you have a final budget approved by your Dean. OUPA will forward a copy of the proposal and the budget to Finance for review and comment.
    • Finance needs at least 3 weeks to complete the budget review and to provide comments on the budget coversheet.
     

    Program Development Resources

     
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Step 6: Office of University Planning & Analysis reviews proposal

  • Proponent sends draft proposal to the Office of University Planning & Analysis for review. OUPA will ensure that the proposal has fulfilled all the requirements defined by the institution and the ministry.

Step 7: Faculty Council reviews proposal for approval

  • Proponent submits full program proposal to Faculty Council(s) for approval. Interdisciplinary programs may require approval by more than one Faculty Council.

Step 8: Discussion at Provost Council and Provost and Vice-President Academic approval

  • OUPA submits the full program proposal to Provost Council for discussion and Provost and Vice-President Academic (PVPA) approval.
  • Dean will present the proposal at Provost Council and advise the proponent on any recommendations suggested by council members.

Step 9: Provost and Vice-President Academic approves Multi-Year Budget

  • Provost and Vice-President Academic (PVPA) reviews the Multi-Year Budget for approval.
  • The Dean will include the Program Multi-Year Budget in the Faculty’s annual Strategic Resource Plan for submission to Senior Management and inclusion in the University Budget as approved by the Board.  

Subject to Provost and Vice-President Academic approval of the budget, the program proposal may proceed to Phase III: Internal Review.