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Internal Funding Announcements

Internal funding announcements are published in the VIU-SRCA E-news.top

Research Fund (RF)

The Research Fund RF is intended to encourage research and other forms of scholarship, based on the belief that faculty need to pursue various forms of scholarly and professional activity to remain effective educators and to provide useful learning opportunities for their students. It is recognized that working towards a healthy environment for scholarship at our institution will benefit students, faculty, and the community alike. The Research Fund is not intended to serve as a substitute for major grants from outside funding agencies. It is expected that monies from the RF will “seed” projects and provide greater opportunities for faculty to be successful in outside funding competitions. The RF is administered by the VIU Research Awards Committee.

Next Application Deadline: Thursday, March 15, 2018 - 4:00 p.m.

Greg Bush, RF award recipient 2010-2011

 


 

Documents and Forms

Research Fund Objectives

  1. To assist VIU in developing a level of research activity comparable to that of similar, primarily undergraduate, universities.
  2. To stimulate and support the scholarly activity and research interests of faculty.
  3. To encourage faculty to engage in collaborative scholarly activities involving colleagues, peers, and students.
  4. To enhance the research capacity of VIU.
  5. To support faculty efforts in securing outside agency funding for research.
  6. To develop grant writing skills in research.
  7. To encourage new research efforts.

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Eligibility & Conditions

All regular faculty employed by VIU at the time of application are eligible to apply for RF funding,

  • Priority will normally be given to individuals who have not been funded in the previous year.  An applicant is ineligible if he/she has not submitted a final report on a previous project.
  • Applicants must identify knowledge dissemination/mobilization activities anticipated following the conclusion of their project.
  • Repeat applicants must identify knowledge dissemination/mobilization activities undertaken on previously funded projects. Applications without demonstrated activities will be considered at a lower priority.
  • VIU faculty, who are Tri-Agency grant holders and who have intentionally chosen not to hold their Tri-Agency grant at VIU, will receive second priority in consideration for funding for the reason that Tri-Agency funding held elsewhere does not contribute to VIU’s Indirect Costs allocation.
  • VIU Research Award Committee members are eligible to compete for funding, but are excluded from consideration of their own project.

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Call for Applications

There will normally be a fall call for applications.  If funds permit, a spring call will also be issued and a “special” call may be arranged under circumstances that the Committee deems necessary.  

All complete applications received by the deadline will be considered for funding.  Late applications will only be considered if there are funds remaining after the initial review and allocation process.

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Considerations for Assessment

In addition to the objectives, the selection of research projects to be funded will be based primarily on the scholarly merit of the proposal; however, the following factors will be viewed positively in adjudication (no priority ranking intended)

  • supports the start-up of new faculty researchers and new research projects
  • involves opportunities for students to receive training as research assistants
  • has potential to enhance the reputation of VIU
  • involves collaboration within and/or outside the institution
  • leads to a tangible outcome, e.g. publication, conference, etc.
  • has potential to develop areas of existing or emerging institutional strength and excellence
  • aids in the development of the applicant’s research program
  • feasibility
  • has potential to attract external funding, and/or shows leveraging of funds from another source, e.g. PD funds

Eligibility & Conditions

All regular faculty employed by VIU at the time of application are eligible to apply for RF funding,

  • Priority will normally be given to individuals who have not been funded in the previous year. An applicant is ineligible if he/she has not submitted a final report on a previous project.
  • Applicants must identify knowledge dissemination/mobilization activities anticipated following the conclusion of their project.
  • Repeat applicants must identify knowledge dissemination/mobilization activities undertaken on previously funded projects. Applications without demonstrated activities will be considered at a lower priority.
  • VIU faculty, who are Tri-Agency grant holders and who have intentionally chosen not to hold their Tri-Agency grant at VIU, will receive second priority in consideration for funding for the reason that Tri-Agency funding held elsewhere does not contribute to VIU’s Indirect Costs allocation.
  • VIU Research Award Committee members are eligible to compete for funding, but are excluded from consideration of their own project.

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Size of Awards

Grants will normally range from $1,000 to $5,000, but the Committee can award larger grants at its discretion. The Committee may recommend partial funding, or funding at amounts lower than those requested.

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Budget & Expenses

Eligibility of expenses

Research Fund grants are intended to help defray the costs associated with research and scholarly activities. A non-exhaustive list of some examples of these costs includes:

  • contributions toward salaries for research assistants
  • equipment (rentals are encouraged where possible)
  • supplies
  • travel to research sites
  • travel (up to $1,000) for dissemination of results

Ineligible Expenses

Grants from the Research Fund are not intended to provide the items below although these can be changed for ‘special’ calls:

  • release time for faculty
  • course related costs (which should be covered by Department funds)
  • travel costs not associated with the approved project findings
  • tuition and travel costs affiliated with completing degrees and doctorates
  • funds for projects commenced but not yet concluded under the auspices of other institutions
  • funding for publication (see “Publications” below)
  • costs for immunization, medications, and health insurance coverage
  • meal per diems

Expenses incurred prior to receiving final approval from the Committee will not be funded retroactively.

Examples of budgets:

Below is a sample budget and two budget templates. If these do not meet your needs, contact Shelley Lumsden at (250) 740-6196.

Publications

Although the Committee will not directly fund publication costs, related costs (e.g. translation, preparing manuscripts, bibliographies, tables, or illustrations) may be supported. However, if projects that were funded by VIURAC incur publication costs in future, application can be made to the Committee via the Chestnut Fund to contribute to those publication costs. Applicants should demonstrate that the articles, books, or other scholarly works must have already been accepted for publication. Consideration for funding would apply to non-royalty publications only.

Support Personnel

The VIU Research Awards Committee may support the costs of hiring support personnel under the following terms. The application for funding must describe in detail the role of each person to be hired, including the nature of participation and tasks to be performed, and estimated hours of employment for each position.

Hiring for any duties that would normally be performed by a member of a bargaining unit will be in accordance with the provisions of the relevant collective agreement. This applies to any work related to the research project which is performed in Canada, whether on or off the VIU campus, or to hire in Canada for projects abroad.

Research assistants, performing work not covered within the scope of a bargaining unit and who are not students, may be hired through VIU on a temporary basis as Project Workers to carry out specialized research activities related to the project.

Proponents must confirm with Human Resources, the classification and salary levels for all potential grant and contract employees before finalizing budget proposals. Human Resources may also be consulted for hiring procedures related to support staff and other project personnel. The Student Employment Manager may be consulted for hiring procedures related to hiring VIU students. For more information see Research Personnel - Employment

Student Research Assistants

Federal and provincial subsidies are available through the Centre for Experiential Learning but proponents should be aware that there are deadlines for applying for summer students or work opportunity students. Applicants are strongly encouraged to seek funding through the Work Op Program for the employment of students and to use Research Award funds as a top-up mechanism only. Proponents should check with the Centre for Experiential Learning regarding the possibility of federal subsidy for student research assistants as the RF will normally only cover the matching subsidies for hiring student research assistants.

In those cases where an eligible student will be hired for the available work, hiring will be in accordance with the VIU Board Policy 32.01 Employment of Students. Appointments are subject to the Employment Standards Act of BC, the BC Human Rights Code, the Workers’ Compensation Act of BC, and the Vancouver Island University Board Policy 43.26 Employment of Relatives (except where otherwise stipulated by the funding agency).

The Research Awards Committee will consider costs according to the following scale (includes 4% vacation pay). Rates will be reviewed each year and may be revised depending on available funding.

Research Assistants

Minimum Hourly Rate

Maximum Hourly Rate

Undergraduate or Other

current work-op rate

$18.00

Masters

current work-op rate plus $3.00

$21.00

Ph.D.

current work-op rate plus $7.00

$25.00

Travel

Individuals are responsible for ensuring that they have appropriate immunizations, medications, health coverage, travel insurance, and documentation (e.g., passport) before traveling. Costs associated with these items will not be funded by the Committee. Researchers applying for travel should be able to demonstrate the need for travel funding.

Please note: If the project requires out-of-country travel, it must be approved before arrangements are made, by both your Dean and the Provost & Vice-President Academic.

(See Policy 42.08 https://isapp.viu.ca/policyprocedure/main.asp).

Capital Equipment

Appropriate capital equipment expenditures will not exceed 20% of the total budget of the Research Fund in each budget year.Applicants are encouraged to rent equipment when possible. In order for funding to be allocated for the purchase of capital equipment, it must be shown to the Committee’s satisfaction:

  • that the equipment would not be purchased through the normal capital expenditures of the proponent’s department, and
  • that the equipment is essential for conducting the proposed research

Funded capital equipment must be purchased through VIU’s regular purchasing procedures. All equipment will be under the use and care of the proponent for the duration of the project, but ownership and eventual disposition will remain with the institution.

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Requirement for Ethical Review

Proposals that involve research which will impact human or animal subjects must be approved by either the VIU Research Ethics Board, or the Animal Care Committee (ACC), as appropriate. As such, funds will not be released to the recipient until official notification of human ethics approval and/or animal care protocol is submitted to the Scholarship, Research, and Creative Activity Office.

Requests for financial incentive or appreciation payments to research participants may be considered on the condition of VIU Research Ethics Board approval of the research proposal and upon satisfactory explanation of the reason for financial incentive and the method and amount of payment. Purchase of gift cards for this purpose must be preapproved by the Finance Department.

Applicants should refer to the submission requirements of the appropriate ethical review committee as posted on the Scholarship, Research, and Creative Activity Office website:

Animal Care Committee

http://www2.viu.ca/REB/

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Project Length and Extensions

In general, grants are to fund projects over a one-year period from the date of the award (funds will be carried over fiscal year end).

Two-year projects may be considered provided justification is presented in the proposal; however, the maximum individual grant amount still applies.

A six-month extension will be considered by the committee chair upon request. Requests for extensions must be made before the expiry date of the award. If the scope of the project has changed considerably, or there is a significant change to the budget then the extension request will be presented to the committee for deliberation.

Any unspent funds remaining in the cost centre after the approved extension date will be returned to the Committee and the cost centre will be closed.

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Administration of Funds

Grants will be administered through individual research cost centres. Purchase orders, original receipts, travel advances, and expense claims must be signed by the appropriate Dean or Vice-President, in accordance with VIU policy. Any unspent funds will be returned to the Research Fund and become unavailable to the researcher three (3) months after the expiry date of the award unless the proponent applies for, and receives an extension.

Funds are to be used for the sole purpose of the project for which funding was granted. Remaining funds are returned to VIURAC for re-allocation during the next competition.

When a faculty member is no longer employed at the institution but has been granted research funding, any decision to continue or discontinue funding will be made at the discretion of the Committee.

Want to know more? Attend the information session!

The Scholarship, Research, and Creative Activity office will be hosting an Information Session for the VIU Research Awards Committee Research Fund and Community Engagement Accelerator Grant (CEA), Research, Scholarly Activity, and Curriculum Development Committee (RSACDC), Travel and Conference Proceedings Funding Committee, and Professional and Scholarly Development Committee in January 2018, B305/R440.

Internal funding announcements are published in the VIU-SRCA E-news.top

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Application Process

Application Format

The following information and documentation must be submitted together in the application package. Please note: As sections of the proposal may be used for publishing purposes should the application be approved, please write the application from a third person perspective. Total application should not exceed 8 pages (not including bibliographic references).

Cover page format:

  • Date of call (month and year)
  • Name of principal researcher and faculty/department
  • Employment status with Vancouver Island University, e.g., regular (yes or no)
  • Co-applicants, if any
  • Disciplines involved
  • Project title
  • Amount being requested from VIU Research Fund
  • Contributions of this work to your academic development

Application requirements:

  • Summary / abstract written in lay terms [50-80 words]
  • Background and objectives or research question, with a summary of key literature where relevant [250-500 words]
  • Procedure/methods
  • Anticipated timelines and milestones (e.g. data collection, analysis, writing, knowledge dissemination)
  • Detailed budget breakdown and justification (expenses, supplies, salaries, etc.) [approximately 1 page]
  • All budget estimates should be undertaken as accurately as possible and in accordance with institutional purchasing policies regarding services or capital items.
    • For items exceeding $500, quotes must be provided.
    • For all outside contract work, more than one bid is required (unless circumstances are exceptional). A quote from each company involved must be included in the application.
    • List all other sources of funding, including associated awards, grants, and/or leaves, indicating whether these have been confirmed or not. Where applicable, include partner’s material contributions, e.g., cash and in-kind, and funds you have requested from other sources for proposed research related to this application. Please clarify the budget expenses, and which funding sources are paying for each expense. This is important as VIURAC deems some expenses ineligible and the committee needs reassurance that VIURAC funding is not needed for those ineligible costs. See sample budget
    • Contributions to VIU (How will this raise the profile of VIU? How will this benefit students?)
    • Knowledge dissemination/mobilization activities: How do you plan to disseminate or put into action your results?
    • If you have received VIURAC funding in the past, please provide a paragraph explaining what knowledge dissemination activities you undertook for the past project/s.
    • References/citations
    • Names and addresses of suggested academic reviewers (those who have expertise in the particular field of research and would be capable of commenting on the quality of the research and approach, who may be contacted at the discretion of the Committee).
    • The ethics approval letter from the VIU Research Ethics Board or Animal Care Committee, for projects having impact on human or animal subjects, or an explanation of what stage the application is at.
    • A completed Internal Institutional Signature sheet, a copy of which can be obtained from the Research Office website at Institutional Signature Sheet Applicants are advised to allow sufficient time for consideration by the department chair and dean, and to collect signatures at each level.

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Submission Process

  • Please submit one hard copy and one electronic copy to: VIU Research Awards Committee, c/o Lyn Locke, Scholarship, Research, and Creative Activity Office, Building 305, Room 446, Lyn Locke
  • All documentation and information pertaining to the project proposal must be submitted together in one complete package by the deadline.
  • Proponents will be notified of the Committee’s decision within 30 days of the call deadline.

Documents and Forms

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Acknowledgement of funding

Faculty who receive funding support for their research or scholarly activity should acknowledge the funding source with a statement in their publications or by other appropriate method of dissemination. They should also acknowledge collaboration with any other faculty and/or students.

For acknowledging funding, include statements such as: “This publication [or event] was supported by funds received from the Vancouver Island University Research Fund”.

For acknowledging collaboration, where appropriate in their published work, the faculty member(s) shall indicate affiliation with Vancouver Island University and acknowledge their indebtedness to students and their academic colleagues in relation to their own research

Accountability – Final Report

Upon project completion, award recipients are required to submit a brief (1-3 page) final report to the Committee by the end of the project term. It should summarize the results of the project including the following details:

  • Date of Final Report
  • Name of Project Leader
  • Title of Research Project
  • Call Date Submitted (e.g. March 3, 2014)
  • Report to include:
  • Abstract or Executive Summary, including highlights/major findings. Please write in language accessible for the larger Vancouver Island University community and suitable for publication to the general community (maximum of 200 words)
  • Background and Objective
  • Methodology
  • Results/Outcomes
  • Evidence of dissemination if applicable
  • Accounting of grant money disbursements

Alternatively, use our Research template

Examples of Past Research Fund reports

The final report is to be submitted as an electronic copy to the Committee c/o Lyn Locke. Excerpts from the final report will be included in VIU’s Annual Research Report, therefore, please write from a third person perspective.

Failure to present a final report, with full disclosure of how the funding was used, will render the proponent ineligible for future VIURAC funding.

The recipients of VIURAC funds are also obligated to report on the outcomes of the project on the Scholarship, Research, and Creative Activity Office database.

It is expected that successful applicants, upon invitation, will make a public presentation at the annual Celebration of Research or other appropriate VIU event.

Examples of Successful Proposals

Eric Demers
Project Title: "Bird Monitoring, Banding and Training at VIU"
Date of Submission: November 15, 2012  

Kate Braid
Project Title: "The Glenn Gould Poems"
Date of Submission: November 17, 2003

Erik Krogh
Project Title: "Rapid Measurement of Dis-Infection By-Products in Drinking Water"
Date of Submission: November 15, 2002

For a listing of all recent awards, see the Internal Research Grants & Awards web page.

Updated: November 24, 2017