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Rent Your Regalia

Regalia must be worn by all students and faculty participating in the convocation ceremonies. Any student or faculty member who comes to the ceremonies without regalia will not be permitted to participate onstage. Regalia must be rented through the Nanaimo Campus Store by April 3, 2018. Any regalia orders submitted after April 3, 2018, will be assessed a non-refundable $25 late fee.

Why do we need your regalia order so early? VIU owns the hoods that our graduates wear at convocation, but we rent the gowns and purchase the caps from Gaspard's, a regalia supplier in Winnipeg. It takes a considerable amount of time for Gaspard's to process and ship our order from Winnipeg, and for the Campus Store to organize hundreds of gowns, caps, hoods, and stoles for a smooth pickup. So the earlier you get your order in, the easier it is for all of us.

You can rent regalia one of two ways:

1. Submit Your Rental Order Online

To submit your order online, please visit the VIU Campus Store Regalia Order page.

Fill in the appropriate form and submit it online using a credit card for payment. Please make sure that you fill in the order form completely - first and last name, full contact information and payment information. The regalia will not be rented if the form is submitted with missing information.

2. Print Out a Form

You can also print out one of the following regalia order forms and take it to the Campus Store to complete your rental order (click here to see store hours). Please make sure that you fill in the order form legibly and completely - first and last name, full contact information and payment information. The regalia will not be rented if the form is submitted with missing information.

Graduates

Faculty

If you are unable to go to the Campus Store in person, you may submit your completed regalia rental form by email to campus-store@viu.ca, fax to (250) 740-6460, or by mail to Building 305, 900 Fifth Street, Nanaimo, BC V9R 5S5.

Picking up your regalia: Regalia can be picked up at the Campus Store starting May 31, 2018 (for all programs with ceremonies on June 4, 5, or 6) OR starting June 20, 2018 (for all programs at the June 22 ceremony). If you're unable to pick up your regalia yourself, you can have someone else pick it up for you. This person will need photo ID and a note, text, or email from you giving them permission to pick up your regalia. IMPORTANT: Please make sure the person picking up your regalia knows the exact degree, certificate, or diploma that you are receiving, so that you get the right regalia. ┬áIf you’re graduating from a degree, post-degree diploma, graduate diploma or advanced diploma program, please see www.viu.ca/convocation/pdfs/hoodcolours.pdf to make sure that you’ve received the right colour hood.

Regalia cannot be picked up at the Port Theatre or the Vancouver Island Conference Centre.

Returning your regalia: Regalia can be returned to the Campus Store's display at the Vancouver Island Conference Centre following the convocation ceremony or to the Campus Store on the Nanaimo campus by 4:00pm on June 11, 2018 (for all programs with ceremonies on June 4, 5, or 6) OR June 26, 2018 (for all programs at the June 22 ceremony).

Degree students - wondering how to get that hood on? It can be tricky so you'll need someone to help you pin it to the shoulders of the gown. At the Vancouver Island Conference Centre, where the students gather before the ceremony, we'll have VIU staff who can help you get your regalia on. You can also check out the PDF "How to Pin a Hood" for more information.