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Ceremony Information For Students

Thank you for your interest in attending your convocation ceremony! Please take a minute to read the following information and know the steps you have to take to get you on stage:

1. Sign up!

You can sign up for a convocation ceremony when you submit your application to graduate. Please make sure you sign up by the following dates:

  • February 2018 ceremonies - You must submit your application no later than Monday, October 9, 2017
  • June 2018 ceremonies - You must submit your application no later than Monday, February 19, 2018

Students who miss the deadline to sign up for their ceremony of choice will be considered for that ceremony only if space permits. Please contact for more information.

2. Add the Convocation email to your contact list

Most of the communication about the ceremony comes via email from Add this email to your contact list to make sure that these messages end up in your inbox and not your junk mail folder.


Once the deadline to to sign up for the ceremony has passed:

You'll receive an email with a few things to take care of before the ceremony. Students attending the February 2018 ceremonies will receive this information in October 2017. Students attending the June 2018 ceremonies will receive this information in February 2018.

1. Order tickets for your guests

Invite your friends and family to celebrate your achievements with you!
Order tickets for your guests

2. Rent regalia for yourself

Students attending the convocation ceremonies must wear the proper regalia. Regalia consists of a black gown and a black cap with tassel; some programs also wear a hood or a stole.
Ordering your regalia

3. Consider running for valedictorian

A valedictorian gives a farewell and congratulatory speech addressed to the students, their guests, and the institution. There will be one valedictorian selected per ceremony who will be given five minutes to address their peers.  The valedictorians are selected by the students in the graduating class, based on video auditions that will be posted online for viewing. Click here for information on applying to be the valedictorian of your graduating class.


Other things you may also want to consider:

1. Sign up for a grad photo session

We offer all graduates the opportunity to sign up for graduation photography sessions.
Sign up for grad photos.

2. Make sure you will be meeting your graduation requirements.

If you have any questions about your graduation requirements, contact your degree advisor or program chair. If you have courses at another institution that are to be used toward your degree, official transcripts must be received by the Registration Centre before your application can be processed. Visit VIU Graduation for more information.

Please note that In order to be eligible to attend the convocation ceremony, students must meet one of the following conditions:

  1. Have completed all requirements of their program and have had their graduation officially conferred; OR
  2. Be realistically expected to complete the requirements of their program no longer than 30 days after the date of the ceremony, AND have the recommendation of their degree advisor or program chair or coordinator. Students participating in the ceremony as a "participant" will receive their official parchment after the ceremony, once their graduation is officially conferred.

3. Notice of Live Webcast / Event Photography

Please note that VIU convocation ceremonies are webcast internationally. As well, VIU staff photographers take pictures throughout the ceremony for use in various forms of media including print or multimedia materials.